Turn trials into members and keep members coming.
BookKaro builds WhatsApp flows for trial booking, follow-up, renewals and attendance alerts for your front desk.
6 workflows for this business
Pick one to start. We build it, test it and hand it over.
Workflows we build for gyms and studios
Each one is a connected flow, not a standalone message. Band shows the indicative setup range.
- 01Band B
Trial booking
Qualifies the goal and reserves a class using inbound leads.
- 02Band A
Trial reminder and rebooking
Confirms attendance or offers a new slot.
- 03Band A
Trial-to-membership follow-up
Sends approved plans after the trial for a consistent next step.
- 04Band B
Renewal tracking
Sends expiry notices and checks payment before marking a renewal.
- 05Band A
Attendance-drop alert
Tells staff when a member has missed sessions.
- 06Band B
Class waitlist and cancellation
Updates bookings and fills gaps without group-chat admin.
Indicative pricing: setup and monthly support
Indicative one-time setup ranges plus optional monthly support, quoted after the free audit. WhatsApp platform, hosting and AI usage fees are charged by those providers. Bundled steps are priced together, not one by one.
Rs 10,000 to Rs 20,000
+ Rs 2,000 to Rs 4,000 per month optional support
A small, single-purpose workflow with clear rules.
Rs 20,000 to Rs 40,000
+ Rs 3,000 to Rs 7,000 per month optional support
A connected workflow across a few apps (calendar, CRM, payments).
Rs 40,000 to Rs 75,000+
+ Rs 5,000 to Rs 12,000+ per month optional support
A larger document or multi-team workflow with review steps.
Highlighted bands are the ones used on this page. Membership software already exists in this space, so we connect to it where possible rather than replace it.
Good to know
Consent first
WhatsApp messages go only to people who opted in, through the official WhatsApp Business platform, with approved templates outside the 24-hour window, easy opt-out and a human to take over. Meta opt-in guidance
No promised results
We agree what to measure in a pilot and report it. We do not guarantee sales or bookings. What can be built depends on your tools, plans and data.
Can this work with our membership app?
Often through its API or exports. We check in the audit.
Do members get messages they did not ask for?
No. Messages follow consent and opt-out rules.
Start with a free 30-minute audit.
We look at one process, check what your tools allow and tell you honestly what is worth automating.