Cut front-desk admin around appointments.
BookKaro builds administrative WhatsApp flows for appointments: booking, reminders, waitlists and intake. Nothing clinical, and only the minimum data.
6 workflows for this business
Pick one to start. We build it, test it and hand it over.
Workflows we build for clinics (admin only)
Each one is a connected flow, not a standalone message. Band shows the indicative setup range.
- 01Band B
Booking and rescheduling
Reserves real slots safely and saves receptionist time.
- 02Band A
Confirmation and reminders
Patients confirm or cancel, which helps protect appointment slots.
- 03Band B
Waitlist refill
Offers a cancelled slot to opted-in patients on the waitlist.
- 04Band B
Administrative intake
Sends a secure form link and tracks whether it was completed.
- 05Band A
Planned follow-up reminders
Reminds patients of visit dates set by the clinician.
- 06Band A
Service feedback and escalation
Flags unresolved issues to staff.
Indicative pricing: setup and monthly support
Indicative one-time setup ranges plus optional monthly support, quoted after the free audit. WhatsApp platform, hosting and AI usage fees are charged by those providers. Bundled steps are priced together, not one by one.
Rs 10,000 to Rs 20,000
+ Rs 2,000 to Rs 4,000 per month optional support
A small, single-purpose workflow with clear rules.
Rs 20,000 to Rs 40,000
+ Rs 3,000 to Rs 7,000 per month optional support
A connected workflow across a few apps (calendar, CRM, payments).
Rs 40,000 to Rs 75,000+
+ Rs 5,000 to Rs 12,000+ per month optional support
A larger document or multi-team workflow with review steps.
Highlighted bands are the ones used on this page. Administrative use only. No diagnosis, prescriptions or sensitive IDs in chat. Existing clinic software may already cover parts of this, so we check before building.
Good to know
Consent first
WhatsApp messages go only to people who opted in, through the official WhatsApp Business platform, with approved templates outside the 24-hour window, easy opt-out and a human to take over. Meta opt-in guidance
No promised results
We agree what to measure in a pilot and report it. We do not guarantee sales or bookings. What can be built depends on your tools, plans and data.
Do you handle medical advice?
No. Flows cover scheduling and admin only.
Where is patient data stored?
In your own systems with minimum data. We agree this in the audit.
Start with a free 30-minute audit.
We look at one process, check what your tools allow and tell you honestly what is worth automating.